APEX ASIA MEDIA LIMITED - PRIVACY NOTICE
Introduction - Who we are
Established in 2008, Apex Asia Media Limited (“Apex Asia”, “we”, “us” or “our”) is an international business-to-business publisher covering law and legal regulations, market intelligence, trade and logistics. We publish two of the regions leading magazines – Asia IP and Asia Cargo News – and operate websites linked to these magazines. We also runs a series of events related to these areas.
Apex Asia and its group entities are committed to respecting the privacy of every person who visits, registers with or subscribes to our websites, publications, events and other products or services.
Apex Asia is the primary data controller of personal data collected through this site or that we may collect in different ways as described in this Privacy Notice. This privacy notice tells you how we will collect and use your personal data.
+852 3996 9540
This Privacy Notice was updated on 3 February, 2020
Our Approach to Your Privacy
This Privacy Notice outlines the information we may collect about you in relation to your use of our products and services (“personal data”). It also explains the legal rights that you have in relation to your data and how you may exercise these rights.
We will process your data for the following lawful purposes: with your consent; to fulfil our obligations to you; and where there is a legitimate interest to do so.
When possible, we rely on your consent to use your data for the purposes described in this Privacy Notice. We also process personal data to fulfil our contractual obligations to you, for example, when you register for any of our services, subscribe to a publication, sign-up for an event or purchase a product from us, we will need to process some of your personal data. This will also include details of the person/people responsible for payment (if different).
We may determine that processing your personal data serves both of our legitimate interests. This is the case in relation to many of our research, customer survey, sales, marketing and advertising activities described in this Privacy Notice. These activities allow us to better understand your requirements, which in turn enables us to provide you with a better service. We review the bases for our processing decisions carefully and you can object to these activities at any time (see the “Your Rights” section of this Privacy Notice).
What Personal Data We Collect & Why
Our primary goal in collecting personal data from you is to give you a relevant customised experience of our products and services. The personal data we will collect from you may include some or all of the following:
Job title and nature
Work address and postcode
Work telephone and fax numbers
Mobile phone number
Details of your previous employers if you have changed jobs
Details of your previous purchases, subscriptions and free registrations with us
Details of the geographical regions and/or legal practice areas that you are interested in
Details of times when you have been mentioned or quoted in our publications
Details of our interactions with you, and the outcome of such interactions
If you write articles or appear in videos for any of our publications or websites, or if you agree to be quoted in our editorial coverage, we may collect additional information from you, including your picture, likeness, voice, details of your views on a certain subject and your biographical information.
The pages you visited on our websites and how you reached them
Information we do not collect
We do not track or collect any information about your race, religion, ethnicity, political opinions, philosophical beliefs, trade union memberships, genetic data, biometric data, sexual orientation or health data.
Registration, Free Trials & Subscriptions
When you register with our website and/or sign up for a free trial of our products or services, we may ask you to provide your name, address, email address and telephone number, and details relevant to your occupation or employer.
If you subscribe to one of our products or services, we will also ask for payment details. Credit/debit card payments are processed using a third party supplier and we do not retain the credit card data. Address details may be shared with third party service providers engaged by us for order fulfilment, delivery and payment collection. This personal data is used by us to complete subscription requests.
Events & Conferences
If you have registered for an event we may collect information that is necessary so that we can complete your registration for the event and provide you with relevant event materials.
We may also provide delegate details (e.g. name, email) to event sponsors who, subject to your consent, may contact you for their own advertising and marketing purposes.
Advertising & Marketing
We use the personal data you provide us and which we collect from you to inform you about similar products and services which we provide. We may send you marketing communications that are sponsored by our partners and which are targeted to your interests based on information you have provided us such as job title, employer and/or industry. We will not share your personal data with any third parties for their own marketing purposes unless you have provided your consent. You can opt out from receiving such materials at any time.
The personal data we may use for advertising and marketing purposes includes your name, email address, job title, phone number, company name/employer, geo location, postal address and data collected using cookies and other similar technology.
Marketing materials are sent electronically, by post and we may occasionally call you.
Online Targeted Advertising
We use targeted advertising on our sites to display advertisements that are relevant to what we believe are your interests. In order to deliver relevant advertisements, we use third parties to deliver cookies that collect information about your IP address and how you interact with our sites (e.g. browsing information, which articles you have read etc.). This data is used by the third parties to determine which advertisements may be of interest to you.
We may also share your personal data with third parties to deliver targeted advertising to you on other websites (e.g. Twitter Tailored Audiences or Facebook Custom Audiences). This could include your email address, cookie data, and information obtained from third parties. Third party cookies may also be used to enable us to target advertisements to you on other websites that you visit.
Lead Generation and Scoring
We occasionally use the services of trusted third parties in order to ensure that the personal data we use for advertising and marketing purposes is accurate and up-to-date. To do this, we transfer personal data of individual leads (such as name, email, job title, location and phone number) to these third parties who conduct research to verify the data – primarily against public information.
Surveys, Market Research & Customer Feedback
We may use the information you provide us – including your name and contact details – to contact you to request your feedback, or to participate in our customer and market research.
Public forums, message boards and blogs
Some of the pages on our group websites may include message boards, blogs or other facilities for generating content from users. Any information that is disclosed in these areas becomes public information and you should always be careful when deciding to post any personal data. User generated content is also subject to our site Terms and Conditions.
Business or Asset Sale
If we sell a business or assets we may need to disclose your personal data to the prospective buyer of such business or assets.
If Apex Asia, or any of our magazines is sold or sells our assets or is acquired by a third party, then personal data about our customers will be acquired by that third party. A transfer of your personal data in these circumstances would be necessary so that the services you have contracted for can still be delivered, or so that you can continue to enjoy the benefits of our free products and services.
You will receive notice if a new controller assumes responsibility for your personal data.
Additional Third-Party Disclosures
We will not share your data with any third parties except in the following situations:
To third party partners who help us by providing services such as distribution, technology, marketing, advisory or other services. These third parties may only process personal data to provide those services to us.
Where we are required by law or regulation to do so. In each case we will seek, where practicable, to minimise the amount of data that is disclosed.
If required to protect the rights and interests of other users and/or Apex Asia and its affiliates (including our employees, agents and contractors), or as otherwise set out in our Terms and Conditions. This may include exchanging information with other companies and organisations for the purposes of fraud protection.
We will never sell you data to other companies.
We may include small pixel tags (small image files) within the emails we send you in order to determine whether our emails are opened and/or whether the hyperlinks inside our emails are clicked through. We may also collect browser, location and the device used to engage with our email communications. This information allows us to better understand whether we are meeting our users’ needs and how we can improve our communications. No other information is collected.
Third Party Sites
Our site may contain links to other websites – including, for example, providers of payment processing services. Apex Asia is not responsible for the privacy and data collection practices of third party sites and we therefore recommend that you review the privacy policies and terms of service of each site you visit.
Information from third parties
As part of our ongoing efforts to reach out to new readers, we may sometimes legally acquire data from third parties (such as list brokers and researchers who have gathered this information lawfully) and from secondary sources such as online directories, social media platforms and company websites where contact information has been deliberately made available in the public domain.
Protecting Your Data
We take information security seriously and have policies and procedures in place to ensure the information we hold on you remains safe. Apex Asia is committed to keeping your personal data secure and we will take appropriate technical and organisational measures to protect your personal data from loss, unauthorised use, disclosure or destruction. Although we do our best to protect your personal data, we cannot guarantee that any transmission of data is without risk.
All our employees, contractors and data processors (i.e. those third parties that process personal data on our behalf) are required to keep such data confidential and not to use it for any purpose other than the performance of services we have requested.
Apex Asia will retain your personal data for as long as we need to, in accordance with applicable laws, in order to provide our products and services to you and manage our relationship with you.
We have a data retention policy that ensures we don’t use or store your personal data for longer than necessary.
By consenting to this privacy notice you are giving us permission to process your personal data specifically for the purposes identified. Where we are asking you for sensitive personal data we will always tell you why and how the information will be used.
You may withdraw consent at any time by using the opt-out feature that can be found at the bottom of any email newsletters we send you. Alternatively you may contact us by email at firstname.lastname@example.org or by phone on +852 3996 9540 (during Hong Kong office hours) to inform us of your decision to withdraw your consent.
At any point while we are in possession of or processing your personal data, you, the data subject, have the following rights:
Access & Portability
You may request access to any personal data of yours for which Apex Asia is responsible as controller. Unless there are legal or regulatory reasons for not doing so, we will confirm whether we process any of your personal data and if we do, we will provide you with the following information: the purposes of the processing, the categories of personal data, any recipients of your personal data, the applicable retention period and the data source. Copies of your personal data will be made available to you in a structured, machine- readable format.
You may also request that we transfer the personal data that you have submitted to us, to another controller, where it is technically feasible for us to do so.
If you have consented to our processing of your personal data, or if we are processing your personal data in order to fulfil our contractual obligations to you, then you can submit a request that we transfer your personal data to another data controller.
You have the right to request that we rectify any errors in the personal data that we process. In some circumstances, you may also be able to ask for the erasure of personal data, and/or request that the processing of your personal data be restricted. You may also object to the processing of your personal data for sales or marketing purposes.
In the event that you wish to make a complaint about how your personal data is being processed by us, or how your complaint has been handled, you have the right to lodge a complaint directly with the supervisory authority and our data protection representatives.
Please send any complaints to the following address:
The Data Protection Manager
Apex Asia Media Limited
21/F Gold Shine Tower
346-348 Queen’s Rd Central
Telephone: +852 3996 9540